How to Prepare Your Session
What to wear, how to arrive and what to expect — everything you need to know before your Cape Town headshot session.
Planning Your Session
What to organise before the day
Most corporate team shoots run smoothly with about a week’s notice and a simple brief to your staff. Here’s the full checklist.
Choose your session type
On-location at your office (I bring the equipment), or studio-based in Durbanville for small groups. Most corporate teams use the on-location option — no travel disruption for staff.
Book a date and time slot
Allow 45 minutes for setup, then 8–15 minutes per person. For larger teams, plan on roughly 10 people per hour — a full 8-hour day comfortably covers 80 people.
Choose a background
Grey backdrop (consistent, professional — most popular), environmental using your office space, or a combination. I'll confirm the setup requirements when we book.
Brief your staff
Send them the link to What to Expect — it covers clothing, posing, and what happens during their slot. 2 minutes of prep prevents reshoots.
Set up a space
A boardroom or open area works well — I need roughly 4×4 metres for the backdrop and lighting setup. Access to a power point and natural light is a bonus, not a requirement.
Confirm a shooting order
A list of names in preferred order helps keep things moving. Managers and executives first works well — they often have tighter diaries.
What You Receive
Your deliverables
- —All usable images — no cutoff
Every clean shot delivered, not a capped number. Most sessions produce more than the minimum.
- —Full professional edit
A basic colour correction is applied to all images. Full professional edit — including beauty retouching — is applied to your final selection, as per your package.
- —High-res + web-optimised JPGs
Both sizes delivered — print-ready and website/LinkedIn-ready in the same Smash link.
- —Delivered via Smash (similar to WeTransfer)
Direct download link sent to you — no app, no account, no fuss.
- —72-hour turnaround
Turnaround depends on how quickly you send through your selection. Once received, final delivery is normally within 72 hours from shoot.
- —Usage licence included
Website, LinkedIn, company intranet, PR, print — standard commercial use covered. Let me know if you need an extended licence for advertising.
See It In Action
How a team shoot actually runs
BTS timelapse — PSG team shoot
A full corporate headshot session in under 2 minutes. Watch how the setup flows from first person to last.
Medical practice team shoot
On-location at a Northern Suburbs medical practice — environmental and grey backdrop options in the same session.
Real estate agency team
Full team headshot session for a Cape Town real estate agency — consistent matched set from a single morning.
Ready to book your
team session?
Tell me your team size, preferred date, and location. I’ll come back with availability, a quote, and a prep guide to send your staff.
You're nearly there
All set and ready?
Share this page with your team before the shoot — it covers everything they need to show up feeling confident and at ease.